I was brought to the team to increase visibility into the supplier portfolio, to mitigate risk, and to identify strategic sourcing opportunities.
 

Key Insights

1. Most contracts were not managed digitally.
2. The team found interacting with the digital contract system to be tedious and time-consuming.
3. When they did digitize contracts, they limited their use of the system to features that met their most immediate goals.
4. As a result, supplier data in the system was outdated and incomplete.
5. This limited visibility into the supplier portfolio, exposed the firm to risk, and obscured sourcing opportunities.

Deliverables


Digitization of contracts for 1,200+ suppliers

I led the transition from physical to electronic vendor files for the region.


Creation of a risk-based contract management system

I created and implemented a system for managing contract priorities.
 
 
Strategic sourcing projects
I conducted strategic sourcing processes for a portfolio of vendors with annual spend of $120MM. Select projects included third party preventive maintenance, hoses and fittings, and sand carriers. I was responsible for:

• RFQs and RFPs
• Supplier bid evaluations
• Stakeholder communications
• Supplier on-boardings



 
Workflow redesigns
Risk mitigation

I conducted ongoing risk analysis pertaining to contractual agreements, insurance coverage, bidding requirements, and HSE documentation. For example, I found that less than 30% of suppliers had the insurance required in their contracts. To mitigate such risks, I:

• Prioritized contracting projects for the team
• Resolved off-contract spend by drafting and amending contracts
• Procured missing documentation

 

Outcome

Improved visibility
By digitizing 1,200+ supplier contracts and implementing a risk-based contract management system, I improved visibility into the supplier portfolio.

Mitigated risk

With new visibility into the supplier portfolio, I identified and resolved off-contract spend and vendor non-compliance.

Uncovered sourcing opportunities

I uncovered opportunities to leverage buying power and negotiate more favorable terms.